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Paralegal VAs that save time and money

Empowering emerging and established law firms to scale and optimize their operational efficiency by integrating offshore paralegal assistants into their operations teams.
Our extensive network of global paralegals enables US-based firms to enhance productivity and achieve growth, freeing you from the burden of managing caseloads.
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Select Clients

A few of our satisfied clients in the legal industry
Witkes
Henry
Kats
Bertun
Snider

Administrative Support

Email management, document management, calendar management, client invoicing and managing all project management related tasks.

Relationship Management

Onboarding clients, managing correspondence with Medicare and Medicaid providers, and overseeing case management from A to Z.

Paralegal Assistance

Legal research, deposition prep and summaries, legal document transcription, recording, and dictations accurately and efficiently.

Financial Management

Securely organizing files, tracking billable hours, record and manage expenses using native accounting platform.

Case Management

Managing case status and related deadlines, updating and maintaining case-related information in native database or CRM.

Our Process

How it works...

Our specialized virtual assistants streamline your law firm's operations, offering expert administrative support, client management, and legal research to enhance productivity and efficiency.

Step 1

Discovery Call

Initial strategic call to identify all the pain points in your business and identify optimal solutions. You receive a consultation (in-person, phone, or video call) to discuss the job themes, scope of work, skill set requirements, preferred communication methods, and time zones.
Our Process

How it works...

Our specialized virtual assistants streamline your law firm's operations, offering expert administrative support, client management, and legal research to enhance productivity and efficiency.

Step 1

Discovery Call

Initial strategic call to identify all the pain points in your business and identify optimal solutions. You receive a consultation (in-person, phone, or video call) to discuss the job themes, scope of work, skill set requirements, preferred communication methods, and time zones.

Step 2

Contract

With everything discussed and VA(s) in place, we send the contract to you for review and signature through DocuSign. We’ll issue the invoice for the one-time initiation fee and have VA(s) sign a Non-Disclosure Agreement (NDA) to protect your confidential information.

Step 3

Onboarding

An initial meeting with you and your VA to establish rapport and discuss primary job tasks and themes. Required paperwork is completed and access to all relevant VA tools, software, and systems is set up. Followed by VA orientation on your business, tools, and associated software.

Discovery Call

Step 1
Initial strategic call to identify all the pain points in your business and identify optimal solutions. You receive a consultation (in-person, phone, or video call) to discuss the job themes, scope of work, skill set requirements, preferred communication methods, and time zones.

Contract

Step 2
With everything discussed and VA(s) in place, we send the contract to you for review and signature through DocuSign. We’ll issue the invoice for the one-time initiation fee and have VA(s) sign a Non-Disclosure Agreement (NDA) to protect your confidential information.​

Onboarding

Step 3
An initial meeting with you and your VA to establish rapport and discuss primary job tasks and themes. Required paperwork is completed and access to all relevant VA tools, software, and systems is set up. Followed by VA orientation on your business, tools, and associated software.​
Why Choose Us

Why Poseidon for Your Virtual Staffing Needs?

An assistant isn’t a luxury but a crucial component of success. Whether you’re aiming to expand your business, optimize billable hours, prioritize family time, or reduce stress, hiring a Poseidon Virtual Assistant assistant can be liberating and transformative.

Operational Excellence

Get a higher operational efficiency by outsourcing essential but time-consuming tasks to our highly trained VAs. You focus on growth while we take care of the nitty gritty.

Operational 24/7

With our strategic VA placement, your firm operates around the clock. We ensure timely communication, efficient case handling, and superior client onboarding.

Dedicated Success Manager

We give you a personalized support and strategic guidance with a dedicated success manager. Our aim is to ensure your firm is doing better with our VAs.

Client Testimonials

What They Say

Nothing better speaks to who we are and the quality of the service that we provide, than the words of actual satisfied clients

Ari Witkes

Partner, Witkes Law Firm, LLC

The entire team is extremely professional yet friendly at the same time. The efficiency and productivity has dramatically increased my firm's bandwidth. We're getting more offers, settling more cases and just getting more work done. It has definitely been a positive experience and I would recommend the service to anyone..

Inga Tkachenko Ramage

CEO, Prime Health Care, Inc.

I was drowning in all of the emails, commitments and mundane administrative tasks. That was the experience before we engaged Poseidon and hired Billy, my personal assistant, executive assistant, and so much more. The work-ethic my VA brings on a daily basis has added so much value to my life and business.

Sergei Kats

Owner, Kats Law

The entire staff, from the founders, shift supervisors to the VA’s are so focussed and motivated. Their english is fluent and their productivity, initiative, work ethic and organizational skills have made a major impact on my firm. We're getting more offers, settling more cases and in general getting more work done.

FAQ's

Frequently Asked Questions

Answers to most of your burning questions and inquiries about our service offering

What types of tasks can your VAs handle for a law firm?
Our VAs can handle a wide range of tasks, including administrative support, legal research, drafting documents, client communication, billing and invoicing, database management, document management, transcription, and project management.

Yes, many of our VAs have experience working with law firms and legal professionals. They are familiar with legal terminology, procedures, and the specific needs of law practices.

Yes, many of our VAs have experience working with law firms and legal professionals. They are familiar with legal terminology, procedures, and the specific needs of law practices.
We have a rigorous selection process that includes background checks, skills assessments, and interviews. Once selected, our VAs undergo training specific to the legal field, focusing on relevant software, legal research, document drafting, and confidentiality protocols.

Yes, you will have direct communication with your assigned VA through your preferred communication channels, such as email, phone, video conferencing, or project management tools.

Our pricing structure is flexible and depends on the specific services you require, the number of hours needed, and the level of expertise required. We offer hourly rates, monthly packages, and customized plans to suit your needs.
The process is simple: contact us with your requirements, we will match you with a suitable VA, and you can start with an initial consultation to discuss your needs and expectations. Once you approve, your VA can start working on your tasks immediately.
We ensure quality and consistency through regular performance evaluations, continuous training, and feedback mechanisms. Additionally, our VAs use standardized processes and templates to maintain high-quality work.
Yes, our VAs are proficient with a wide range of legal software and tools. If there are specific applications you use, we can provide training to our VAs to ensure they are fully capable of handling your requirements.
Absolutely. Our services are flexible, and you can adjust the scope of work or hours based on your changing needs. We offer the flexibility to scale up or down as required.
We understand the importance of timely legal work. Our VAs are equipped to handle urgent tasks and deadlines by prioritizing tasks effectively and working extended hours if necessary to meet your requirements.
We aim to provide high satisfaction, but if you are not satisfied with our services, you can terminate the agreement with a notice period as specified in our contract. We also offer the option to replace the VA if their performance does not meet your expectations.
Yes, we offer a trial period or a demo to help you evaluate our services and ensure they meet your needs before making a long-term commitment.
We provide detailed invoices based on the agreed-upon rates and services rendered. Invoices can be issued on a weekly, bi-weekly, or monthly basis, depending on your preference.

Boost Your Productivity and Expedite Growth.
Hire a Legal VA Today!

Partner with Poseidon Solutions and experience the difference our highly specialized virtual assistants can make.

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