Paralegal VAs that save time and money

Empowering emerging and established law firms to scale and optimize their operational efficiency by integrating offshore paralegal assistants into their operations teams.

Our extensive network of global paralegals enables US-based firms to enhance productivity and achieve growth, freeing you from the burden of managing caseloads.

A few of our satisfied clients in the legal industry

What we do..

Specialized virtual assistants that can streamline your law firm's operations by offering world-class administrative support, client management, and legal research

Administrative Support

Email management, document management, calendar management, client invoicing and managing all project management related tasks.

Relationship Management

Onboarding clients, managing correspondence with Medicare and Medicaid providers, and overseeing case management from A to Z.

Paralegal Assistance

Legal research, deposition prep and summaries, legal document transcription, recording, and dictations accurately and efficiently.

Financial Management

Securely organizing files, tracking billable hours, record and manage expenses using native accounting platform.

Case Management

Managing case status and related deadlines, updating and maintaining case-related information in native database or CRM.

How it works...

Our specialized virtual assistants streamline your law firm's operations, offering expert administrative support, client management, and legal research to enhance productivity and efficiency.

Discovery Call

Initial strategic call to identify all the pain points in your business and identify optimal solutions. You receive a consultation (in-person, phone, or video call) to discuss the job themes, scope of work, skill set requirements, preferred communication methods, and time zones.

Contract

With everything discussed and VA(s) in place, we send the contract to you for review and signature through DocuSign. We’ll issue the invoice for the one-time initiation fee and have VA(s) sign a Non-Disclosure Agreement (NDA) to protect your confidential information.

Onboarding

An initial meeting with you and your VA to establish rapport and discuss primary job tasks and themes. Required paperwork is completed and access to all relevant VA tools, software, and systems is set up. Followed by VA orientation on your business, tools, and associated software.

Why Poseidon for Your Virtual Staffing Needs?

An assistant isn’t a luxury but a crucial component of success. Whether you’re aiming to expand your business, optimize billable hours, prioritize family time, or reduce stress, hiring a Poseidon Virtual Assistant assistant can be liberating and transformative.

Operational Excellence

Get a higher operational efficiency by outsourcing essential but time-consuming tasks to our highly trained VAs. You focus on growth while we take care of the nitty gritty.

Operational 24/7

With our strategic VA placement, your firm operates around the clock. We ensure timely communication, efficient case handling, and superior client onboarding.

Dedicated Success Manager

We give you a personalized support and strategic guidance with a dedicated success manager. Our aim is to ensure your firm is doing better with our VAs.

What They Say

Nothing better speaks to who we are and the quality of the service that we provide, than the words of actual satisfied clients

Ari Witkes

Partner, Witkes Law Firm, LLC

The entire team is extremely professional yet friendly at the same time. The efficiency and productivity has dramatically increased my firm's bandwidth. We're getting more offers, settling more cases and just getting more work done. It has definitely been a positive experience and I would recommend the service to anyone..

Inga Tkachenko Ramage

CEO, Prime Health Care, Inc.

I was drowning in all of the emails, commitments and mundane administrative tasks. That was the experience before we engaged Poseidon and hired Billy, my personal assistant, executive assistant, and so much more. The work-ethic my VA brings on a daily basis has added so much value to my life and business.

Sergei Kats

Owner, Kats Law

The entire staff, from the founders, shift supervisors to the VA’s are so focussed and motivated. Their english is fluent and their productivity, initiative, work ethic and organizational skills have made a major impact on my firm. We're getting more offers, settling more cases and in general getting more work done.

Poseidon Staffing Legal Assistant Pricing

Choose the Perfect Plan for Your Needs

$2160

(160 Hours)

160 hours a month
CRM management
Intake calls
Case deposition summaries
Scheduling & Appointment setting
Contacting Insurance/Medicaid/Medicare companies
Social Media Management
Calendar & email management
Complex supervision
Data entry and legal research
Understanding of AI tools

$1360

(80 Hours)

80 hours a month
CRM management
Intake calls
Case deposition summaries
Scheduling & appointment setting
Contacting insurance/Medicaid/Medicare companies
Social media management
Calendar & email management
Complex supervision
Data entry and legal research
Understanding of AI tools

Case Study

Real Stories of Success and Transformation

Poseidon interview With Sergey Kats from Kats Law

Discover How Kats Law Transformed Their Operations with Poseidon Virtual Assistants!

Poseidon and Witkes Law worked together to help Ari take on "WAY MORE CASES!"

We discussed their journey from chaos to flawless operations in the business

Poseidon interview Henry Law Firm

Before partnering with us, Eric faced overwhelming administrative tasks and struggled to find time for strategic growth at his Law firm.

Poseidon Interview AP health care

Before partnering with us, Andrei faced overwhelming administrative tasks and struggled to find time for strategic growth.

Frequently Asked Questions

Answers to most of your burning questions and inquiries about our service offering

What types of tasks can your VAs handle for a law firm?

Our VAs can handle a wide range of tasks, including administrative support, legal research, drafting documents, client communication, billing and invoicing, database management, document management, transcription, and project management.

How do you ensure the confidentiality and security of our legal information?

Yes, many of our VAs have experience working with law firms and legal professionals. They are familiar with legal terminology, procedures, and the specific needs of law practices.

Are your VAs experienced in working with law firms?

Yes, many of our VAs have experience working with law firms and legal professionals. They are familiar with legal terminology, procedures, and the specific needs of law practices.

How do you select and train your VAs?

We have a rigorous selection process that includes background checks, skills assessments, and interviews. Once selected, our VAs undergo training specific to the legal field, focusing on relevant software, legal research, document drafting, and confidentiality protocols.

Can we communicate directly with our assigned VA?

Yes, you will have direct communication with your assigned VA through your preferred communication channels, such as email, phone, video conferencing, or project management tools.

What are the costs associated with hiring a VA from your agency?

Our pricing structure is flexible and depends on the specific services you require, the number of hours needed, and the level of expertise required. We offer hourly rates, monthly packages, and customized plans to suit your needs.

What is the process for getting started with a VA?

The process is simple: contact us with your requirements, we will match you with a suitable VA, and you can start with an initial consultation to discuss your needs and expectations. Once you approve, your VA can start working on your tasks immediately.

How do you ensure quality and consistency in the work provided by your VAs?

We ensure quality and consistency through regular performance evaluations, continuous training, and feedback mechanisms. Additionally, our VAs use standardized processes and templates to maintain high-quality work.

Can your VAs work with the software and tools we use in our practice?

Yes, our VAs are proficient with a wide range of legal software and tools. If there are specific applications you use, we can provide training to our VAs to ensure they are fully capable of handling your requirements.

Can we adjust the scope of work or hours as our needs change?

Absolutely. Our services are flexible, and you can adjust the scope of work or hours based on your changing needs. We offer the flexibility to scale up or down as required.

How do you handle urgent tasks or deadlines?

We understand the importance of timely legal work. Our VAs are equipped to handle urgent tasks and deadlines by prioritizing tasks effectively and working extended hours if necessary to meet your requirements.

What is your policy on terminating the service if we are not satisfied?

We aim to provide high satisfaction, but if you are not satisfied with our services, you can terminate the agreement with a notice period as specified in our contract. We also offer the option to replace the VA if their performance does not meet your expectations.

Do you offer a trial period or a demo of your services?

Yes, we offer a trial period or a demo to help you evaluate our services and ensure they meet your needs before making a long-term commitment.

How do you handle billing and invoicing for your services?

We provide detailed invoices based on the agreed-upon rates and services rendered. Invoices can be issued on a weekly, bi-weekly, or monthly basis, depending on your preference.

Boost Your Productivity and Expedite Growth.
Hire a Legal VA Today!

Partner with Poseidon Solutions and experience the difference our highly specialized virtual assistants can make.

Paralegal VAs that save time and money

A few of our satisfied clients in the legal industry

Administrative Support

Relationship Management

Paralegal Assistance

Financial Management

Case Management

How it works...

Our specialized virtual assistants streamline your law firm's operations, offering expert administrative support, client management, and legal research to enhance productivity and efficiency.

Discovery Call

How it works...

Our specialized virtual assistants streamline your law firm's operations, offering expert administrative support, client management, and legal research to enhance productivity and efficiency.

Discovery Call

Contract

Onboarding