Transform Your Workflow

Our Virtual Assistants, Your Strategic Advantage

Virtual Assistant Statistics Make the Case

cost saving by hiring a virtual assistant
0 %
avg. productivity boost from hiring a virtual assistant
> 0 %
of U.S. companies hired 1+ virtual assistant in 2021
0 %
of virtual assistants are full-time employees
0 %

What Can Poseidon Virtual Assistants Do For You?

We stand out as your preferred partner for virtual assistant services and here's how:

Leverage your workflow

Command all aspects of your administrative work flow by having our virtual assistants perform legal research, draft, manage and prepare contracts, assist with data entry, billing and invoicing.

Leverage your calendar

Manage the day-to-day responsibilities of administering your calendar by scheduling and coordinating appointments, setting reminders, handling travel arrangements and so much more.

Leverage your reach

Keep your social media channels buzzing by consistently posting fresh and relevant content, replying to follower comments, monitoring trending topics, feed activity and campaign metrics.

Leverage your inbox

Streamline your email management needs using our VA’s to sort through the clutter, tag mission critical messages, maintain communications and allow you to focus on whats matter most.

Leverage your books

Get your books in order by allowing our VA’s to handle client invoicing, accounts payable, online transaction reconciliation, expense reports or data entry into your ERP or accounting software. 

Leverage your website

Keep your website secure, maintained and up to date with relevant blog posts, lead-generation forms, press releases, client reviews and testimonials, and eye-catching marketing materials

How it works...

Our specialized virtual assistants streamline your law firm's operations, offering expert administrative support, client management, and legal research to enhance productivity and efficiency.

Discovery Call

Initial strategic call to identify all the pain points in your business and identify optimal solutions. You receive a consultation (in-person, phone, or video call) to discuss the job themes, scope of work, skill set requirements, preferred communication methods, and time zones.

Contract

With everything discussed and VA(s) in place, we send the contract to you for review and signature through DocuSign. We’ll issue the invoice for the one-time initiation fee and have VA(s) sign a Non-Disclosure Agreement (NDA) to protect your confidential information.​

Onboarding

An initial meeting with you and your VA to establish rapport and discuss primary job tasks and themes. Required paperwork is completed and access to all relevant VA tools, software, and systems is set up. Followed by VA orientation on your business, tools, and associated software.​

Why Choose Poseidon for Your Virtual Staffing Needs?

The most common traits found amongst the world’s top entrepreneurs is their ability to master delegation and unshackle themselves from draining tasks.

They understand that an assistant isn’t a luxury but a crucial component of success.

Whether you’re aiming to expand your business, optimize billable hours, prioritize family time, or reduce stress, hiring a Poseidon Virtual Assistant assistant can be liberating and transformative.

Training

Our staff is trained for proficiency and poise at any task they are deployed to provide or deliver.

Screening

Rigorous background checks and personality profiling, ensures VA's that are qualified professionals.

Cost

Eliminate HR rabbit holes, paperwork and higher cost of W-2 employees. No more payroll or paperwork

Experience

Our VAs undergo a rigorous and ongoing training and testing process with hands-on experience.

Scalability

Enjoy the flexibility and opportunity of scaling-up or down your business based on seasonality or growth.

Fluency

All assistants are experienced and fluent english speakers and have been screened for U.S. businesses.

Foundation

Our business is built upon the foundation of helping your company adjust and thrive in the new digital age.

Customizable

Construct a custom skill set for your dream assistant and we will provide exactly that individual.

Backup

Never worry about the frustrating impact that sick days or employee absence can have on your business.

Testimonials

Happy clients tell their story

Meet Our Team

The squad that makes it happen

Albert Waxman

Founding Partner

Max Kraft

Founding Partner

Aaron Waxman

Founding Partner

Andrea Jaeger

Head of Business Operations

Industry Insights

Discover Ideas and Inspirational Content

Frequently Asked Questions

Answers to your burning questions and inquiries

What is a virtual assistant and do I need one?

A Virtual Assistant (VA) is an independent contractor who helps take care of the administrative and technical side of your business or personal life. A VA assists you or your business on a contractual basis from a remote location.

Overall, leveraging virtual assistants allows businesses to access specialized skills, increase flexibility, reduce costs, and improve productivity, making it an attractive option for many organizations. However, it’s essential to establish clear communication channels and expectations to ensure effective collaboration with virtual assistants.

Virtual assistants can handle a wide range of tasks, including but not limited to: 
 
  1. Administrative tasks: Managing emails, scheduling appointments, organizing calendars, data entry, preparing reports, and handling correspondence.

  2. Customer support: Responding to customer inquiries via email, chat, or phone, resolving issues, processing orders, and providing general support.

  3. Social media management: Creating and scheduling posts, managing social media accounts, responding to comments and messages, and analyzing social media performance.

  4. Content creation: Writing blog posts, articles, website content, social media captions, and newsletters. They can also assist with content research and editing.

  5. Research: Conducting online research on various topics, gathering data, compiling information into reports, and providing summaries.

  6. Travel arrangements: Booking flights, hotels, rental cars, and coordinating travel itineraries.

  7. Personal tasks: Handling personal errands, managing personal appointments, organizing household tasks, and making reservations.

  8. Data management: Organizing and managing databases, updating CRM systems, and maintaining contact lists.

  9. Graphic design: Creating simple graphics, editing images, designing presentations, and formatting documents.

  10. Website management: Updating website content, posting blogs, monitoring website analytics, and basic website maintenance tasks.

  11. Email marketing: Creating email campaigns, managing subscriber lists, designing newsletters, and analyzing campaign performance.

  12. Event planning: Assisting with event coordination, sending invitations, managing RSVPs, and organizing logistics.

  13. Bookkeeping and invoicing: Recording expenses, preparing invoices, managing accounts payable and receivable, and reconciling financial records.

  14. Project management: Assisting with project planning, tracking progress, managing tasks, and coordinating team communication.

  15. Translation and transcription: Translating documents or audio recordings, transcribing meetings or interviews, and providing language support.

Our primary objective is to make our clients happy in a way that impacts their workflow. If that is not happening then we need to know about it ASAP. We will find the right fit.

Just let your sale representative know what issues you are having with your current VA, and we will find an appropriate replacement quickly and easily.

Our VA’s comply with internal clocking and time management protocols. We provide hourly breakdowns of our assistants time cards.

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